Category Archives: Communication

The Importance of the Status Report

status reports are an important part of the Project Manager's job
Do you give your status report enough status?

An integral part of managing a project of any size is reporting status. Many project managers don’t give it the attention it deserves. Instead of treating it as the necessary evil that takes up your time to check it off your list, consider the importance of a status report.

Career opportunity. This is an opportunity to show your manager or others with influence how you communicate to executives.  Do you want to appear as a novice that doesn’t communicate well, or as a competent communicator who is comfortable reporting to the higher-ups?
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7 Tips for Meeting Participants

Meeting participants
Meeting participants should help the facilitator make the meeting run smoothly

In last week’s blog, I detailed 8 Tips for Meeting Facilitators.  This week, I’ll discuss 7 tips for meeting participants.

1) Be on time. I know, this was a tip for the facilitator, but it applies to everyone.  If you are a lower level worker who habitually shows up late, you can limit your upward mobility. People may think you are too inconsiderate of other people’s time to be prompt, or they may think you are too disorganized to be assigned to an important project.  Either way, people may no longer want to work with you.

If you are higher up on the food chain, being habitually late for meetings will set an example for everyone that reports to you.  If it’s okay for the goose, the ganders will start showing up late too.  This will not only affect your team’s reputation, but their performance as well.
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8 Tips for Meeting Facilitators

Meeting facilitator
Meeting facilitators should strive to run efficient meetings

Meetings: the ultimate necessary evil. I’ve met few people who haven’t complained about another meeting; or dreading the idea of another Monday morning status meeting, stealing an hour of their life every week.
There are certainly too many meetings in this world. Even if we could reduce the number of meetings to the necessary few, I think people would still hate meetings.
I’ve come to the conclusion that it is largely a facilitation issue. So I’ve come up with 8 tips to help you facilitate meetings that people will be less likely to dread attending.
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Project Management Skill: Getting the Team to Communicate

project management
Project Management Skill

One of the most important abilities a good project manager has is being able communicate effectively.  Project managers need to know when to communicate, when not to communicate, and how to do it effectively.

Having good communication skills means knowing the the right format – should I email this person, call her, or schedule a meeting in person?  Once you identify the best approach, you need to determine the correct words to make your communication diplomatic and direct enough for the situation.
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Here’s to Shorter Meetings, Fewer Meetings

shorter meetings
Here’s to shorter meetings

Every company that I’ve ever worked for, whether as an employee or a consultant, has had way too many meetings in my opinion.  I’ve attended meetings designed to prepare for another meeting.  I’ve also seen people lead meetings who use up every minute of time allotted.  If a half-hour meeting finishes in twenty minutes, they figure out some way of extending the meeting to its allotted time.

Meetings do serve a purpose. We can’t just eliminate them altogether.  We just enable meeting abuse by allowing people to take them too far.

I’ve always believed in calling meetings only when necessary. But even then, there is the problem with necessary meetings going too long.
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