Tag Archives: Meetings

How to Create a Project Communication Plan

project communication plan
Creating a Project Communication Plan

Communication is one of the most difficult things a project manager has to manage within an organization. Meaningful information must be gathered and distributed among the many stakeholders on a project. Because of this, it is important to create a project communication plan at the beginning of a project. It should be updated as stakeholders and other variables change throughout the project.

Components of a project communication plan

The project manager should determine the various levels or rank of people who hold information and those who need information. Most project information flows up, starting with the project team member to the project manager. The project manager reports to a divisional manager.  The PM and divisional manager then usually report to an executive team.
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7 Tips for Meeting Participants

Meeting participants
Meeting participants should help the facilitator make the meeting run smoothly

In last week’s blog, I detailed 8 Tips for Meeting Facilitators.  This week, I’ll discuss 7 tips for meeting participants.

1) Be on time. I know, this was a tip for the facilitator, but it applies to everyone.  If you are a lower level worker who habitually shows up late, you can limit your upward mobility. People may think you are too inconsiderate of other people’s time to be prompt, or they may think you are too disorganized to be assigned to an important project.  Either way, people may no longer want to work with you.

If you are higher up on the food chain, being habitually late for meetings will set an example for everyone that reports to you.  If it’s okay for the goose, the ganders will start showing up late too.  This will not only affect your team’s reputation, but their performance as well.
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8 Tips for Meeting Facilitators

Meeting facilitator
Meeting facilitators should strive to run efficient meetings

Meetings: the ultimate necessary evil. I’ve met few people who haven’t complained about another meeting; or dreading the idea of another Monday morning status meeting, stealing an hour of their life every week.
There are certainly too many meetings in this world. Even if we could reduce the number of meetings to the necessary few, I think people would still hate meetings.
I’ve come to the conclusion that it is largely a facilitation issue. So I’ve come up with 8 tips to help you facilitate meetings that people will be less likely to dread attending.
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